If you do you, then need to have or hire a Digital Video Camera and have
a person or Day-Coordinator to operate it.Would your presentation and the comprehension of your audience
improve if you hand wrote things in conjunction with you AV Presentation? If so, there
are three options for this:- You could use one or two Flip charts on adjacent
to the screen for you to write on and let the audience take note from.-
You could have a Whiteboard to write note on.- Use an Interactive Electronic Whiteboard that
will immediately print your hand written notes for later reference and use and dissemination amongst
the audience.That way you can write extra messages that are not in the presentation material
for your audience to read.Will everyone be able to hear you? Do you need a
PA system, Microphone or extra speakers if your room is large and you are speaking
to a larger audience? If you have to use a wall then avoid gloss painted
or glossy surfaces that mirror light.Have you ordered all the accessories and input devices that
you need? Laptop, AV Trolley, integrated remote control and laser pointer, Projector Screen, DVD player,
Flip chart, Podium or Lectern would your presentation. Projecting onto walls often detracts from the
quality of the presentation and detracts from the professionalism of the presenter and power or
impact of the presentation.Make everything simple so that you can just concentrate on giving the
presentation. Using a proper mobile AV Trolley is obviously better than a table for adjusting
distance.Do you need mobility to walk around? Most presenters are standing during their presentation and
need to move around while they are presenting. Audio Visual equipment such as plasma, projector
and screen are essential tools for effective presentations. Your professionalism and abilities are on public
display and you want to make sure that the impact is positive.If your presentation is
not effective then you are simply wasting valuable opportunity, time and money for little no
result. The best thing to do with screens is to hire them. Knowing how to
Plan Effective Audio Visual Presentations is vitally important for every presenter and every business. Then
the assistant will organise just that. Sure you can apologise but are you still seen
as disorganised or unprofessional.It is important to have or hire the right AV equipment (and
staging and lighting if necessary) to aid the presentation and give impact to the event
you are planning and to make sure that it is suitable for the size of
the audience (whether it be one person or hundreds of people), there are some basic
rules to follow.Use Professional AV Equipment - You should always use professional equipment to project
professional image. Your throat can get very dry when you are doing public speaking so
you should keep yourself Tn Requin hydrated.Dress for the occasionHave a break every two hours or so
and give the audience a chance to refresh. e.g. You only get one chance to
give a good and effective presentation and that presentation will have a lasting impression (good
or bad) for yourself and your organisation. For instance, if using a projector you should
also use a proper projector screen or projection surface. If there is no power source
ready for setup it may cost you more money than you were quoted for setup
and also delay your start time.What are you going to position your AV equipment and
projector on? If you do not have a suitable (portable or mobile) surface to place
your projector and equipment on then you may not be able to suitably position the
projector a suitable distance from the screen or wall for your presentation. Ezehire helps plan
and stage many events for their corporate clients. Many events start late or are disrupted
because the setup was not properly organised and setup was not completed on time. Even
worse if you ruin the presentation, call someone out and get charged extra fees on
top of it all and then have to explain that to your boss.Who do you
call if something goes wrong with the AV Equipment? If you have a tech savvy
person in your office, then see if they can be at the event on standby
in case something technical goes wrong that could ruin your presentation. If you hire you
AV Equipment and it is a big event, then ask the hire company if you
can also hire the services of a Day Coordinator with technical expertise to setup and
look after all of your AV & IT Equipment for the day. It will distract
you and the audience. If any equipment is not there then the setup and your
presentation or event may be delayed. Using an integrated remote control and laser pointer will
give you mobility and better control of your presentation.If you are using a projector then
what Size Screen will you need? Making sure that you have the right size screen
is also essential. If you are using standard PowerPoint presentation or computer files usually an
800 x 600 projector is sufficient. Many times an executive will ask an assistant to
hire a data projector for a presentation. It is best to move around occasionally and
try to wear comfortable shoes.Properly organise your Technology - You do not want to be
mucking around with technology while you are speaking or presenting. Once you know the details
of your event you can find out more about how to choose a data projector
[http://www.ezehire.com/au/rental/data_projector_hire.html].Will you have written notes that you need to refer to? If so you should
consider hiring a Lectern also known as a Tn Requin Podium. You can address both of these
things with a small simple (all-in-one) integrated remote control and laser pointer is a plug
and play device that attaches to you laptop. Failing to plan is planning to fail.And
is all the equipment compatible? For instance - If you are using more than one
source of input device e.g. Renting a Lectern gives formality and authority to any event
although their main purpose is to hold notes and a microphone.Do you want to record
your presentation for future use on your website of training? Most people that don't record
their presentations wish they had. You may need to make provision for extension leads and
safety. Your event will run smoother and you will have the confidence of having someone
to attend to any issues and assist you with the event.Other TipsAlways have water handy
when you are presenting. This can be uncomfortable. Most AV hire companies and hotels have
IT staff that can help you. To properly plan, organise and coordinate the AV Equipment
and the Venue properly to avoid problems! Pay attention to the following points for setup;Where
will the projector and/or presentation equipment be positioned? And will there be a safe power
source at that position ready at the appointed setup time? This is import particularly import
for projectors as they are normally mounted in the centre of the room. If the
screen is too small for people in the audience to see then the presentation is
doomed. Otherwise you may end up being very embarrassed and ruin you presentation. Here are
some of the things to watch out for.What size Audience are you presenting to? Do
you have the right equipment? Will the presentation be in ambient light or a darkened
room? This is important for the size of a screen and strength of projector.Is the
PA system strong enough for the size of the audience?If you are using a projector
then what projector size and attributes are suitable - The projector that you use must
be suitable for the size of the audience you are presenting to as well as
for the format of material that you are presenting. This includes Coordinating all equipment and
responsible persons to be on site before the appointed setup time and you being there
first to supervise the setup. It is extremely helpful to be able to direct the
attention of your audience to a particular point on your screen to refocus their concentration
occasionally. If you are mucking around with technology during the presentation you will be less
effective.Planning the detail for your event or presentation is crucial to the success of any
event. Making a video of your presentation can be used for future training, online presentation
to study and make adjustments to future presentation. Nor has there been any thought given
to other possible requirements such as:Coordinating Setup - Will everyone and all equipment required, be
there at the same time in time for the setup prior to your presentation or
event? Or have you overlooked something? There are logical steps involved here that if not
followed it could end up in disaster. Many people fail to plan properly. Get professional
help and pay someone to set it up for you. This is as true for
a simple sales presentation or training seminar, as it is for a major event or
conference. This causes disgruntlement to the people you are presenting to and gets your event
off to a bad start. If you are projecting a widescreen video for instance then
you will need a projector that will project in widescreen, otherwise you will not be
able to see the whole image.Day Coordinator - Unless you hire a Day Coordinator then
you must also take on the additional responsibilities of properly coordinating the event. Properly planning
and organising the equipment setup for the event is as important as the event itself.
VGA, XGA, S-VIDEO DVI USB1 or USB2 or thumb drive, then you need to make
sure that the devices have the correct ports so that you can interconnect the devices
and get the signal to the projector.Can you connect up all the devices or do
you need help? If you do not know exactly how to setup the Audio Visual
equipment or have any doubts, then don't risk it. That way whether you need a
small projector screen or even a Large or Giant Screen you can get the right
screen for the event size. John Corrick is Chaiman of Ezehire Australia Limited - a
specialist Audio Visual and IT Hire Company since 1995 with offices in Australia and Asia.
This is particularly important where multiple vendors are used to supply equipment. When the executive
is ready to give the presentation there is no screen or suitable wall to project
onto. Don't leave anything to chance or rely on the common sense of others, this
is the first rule because common sense in no longer common practice.Know or learn your
subject or material and rehearse the presentation - This will give you confidence during the
presentation and increase your personal effectiveness when you are a presenter or doing any public
speaking.Remember that most presenters are standing to get the full attention of their audience. It
will enable you to start and stop the presentation and move slides backward and forward
from any position in the room and its laser pointer can point on to the
screen from anywhere.Have you organised all the AV equipment and display equipment required? I have
seen many events ruined because a small detail was either assumed to have been done
or completely overlooked. http://www.ezehire.com.au.
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